Cyclescheme How to: Get your employer to provide a Cycle to Work scheme

Cyclescheme, 03.02.2017

Cyclescheme How to: Get your employer to provide a Cycle to Work scheme

You get a bike and equipment plus reap the health benefits. Your employer save’s money and get a happier, healthier, more punctual workforce. Everybody wins. Nudge your employer now!

You and your employer are missing out if they're not signed up to Cyclescheme. The advantages of the Cycle to Work scheme for you are easy to see: you get to spread the cost of a new bike and equipment and save money plus improve your mental and physical health while helping to save the environment – go you But that's only half the story. Your employer benefits too! 

It saves your employer money

Providing a Cycle to Work scheme with Cyclescheme won't cost your employer money; it will save them money. That's down to the way salary sacrifice payments work. They're deducted from an employee's gross salary. For the employee, that means a saving of up to 52% on bikes and selected safety equipment because you do not pay Income Tax, PRSI and USC on the cost of the bike package up to the value of up to €1,250 on a bicycle and accessories and up to €1,500 on an e-bike and accessories.

The flip side of this is that employers don't pay Employer PRSI Contributions on the employee's salary sacrifice payments either. That enables the employer to save up to 10.95% of the value of the salary sacrifice amount. On a €1,000 bike package, that's €109.50 over the year.. But that's just one employee. Multiply that by ten or a hundred and the monthly and annual savings for employers really start to rack up. Since it doesn't cost an employer anything to set up or run their Cycle to Work scheme with Cyclescheme, any number of participants will help drive down costs.

Visit our benefits savings calculator here to figure how much your company can save.

Employers can save on infrastructure costs too. The annual cost to an employer of a car-parking space can be as much as €2,500 per year in a densely-populated urban area like Dublin. You can park up to 20 bicycles in the same space. The more staff who cycle, the less parking space is required.

Cyclescheme administer and promote the scheme free of charge

Cyclescheme was set up to enable companies of all sizes anywhere in the country to provide a Cycle to Work scheme.  We run thousands of schemes for employers of all sizes nationwide and our schemes cause minimal administration for employees and employers.  We promote all aspects of cycling and commuting by bike and ensure our schemes are promoted within each of our client’s businesses in an engaging and informative way.  We are partnered with over 300 retailers nationwide giving employees the best choice of bike & accessory brands and models for employees and only one vendor to deal with for employers for simple straightforward invoicing and cash-flow.

We have the only fully automated, secure, online application and adminstration system that manages all administration for the scheme at a click of a buttom, meaning no paperwork for employers or employees. We provide a full marketing suite as well as engaging Employee Events to promote all benefits of the scheme. We look after all Salary Sacrifice Agreements and provide reporting on all aspects of the scheme.

Healthier staff who take fewer days off

Regular cardiovascular exercise like cycling is good for anyone, keeping weight down and reducing the likelihood of heart disease and other 'sedentary illnesses'. Cycling makes you healthier, period. Cyclists also encounter fewer germs than passengers on public transport, as they're not surrounded by sneezing or coughing fellow travellers. Not surprisingly, cycle commuters take less time off sick than their non-cycling colleagues.


Research by Sustrans showed that cycle commuters take half as many sick days as more sedentary employees. The cyclists took 2.4 sick days each year compared to an average of 4.5. What's more, 62% of cycle commuters surveyed by Sustrans had taken no sick days at all in the past year. Sustrans' findings are consistent with a Dutch study (by TNO - Knowledge for Business) that showed cycle commuters, on average, took at least one fewer sick day each year than non cyclists.

More punctual staff

Like staff who walk to work, cyclists have predictable journey times and so turn up on time each day. Cyclists are not affected by the traffic jams and train delays that blight the morning journeys of other travellers. So while cyclists' top speeds may be modest, their average speeds seldom dip, because they can always make progress. You see the effect of this whenever there's a staged urban commuter race between a cyclist, public transport user, and a driver: the cyclist invariably wins.

What's more, a cyclist who is running late can literally step on it to arrive on time. Other commuters are at the mercy of external factors; cyclists are in control. Regular cycle commuters can thus estimate their journey times to within a minute or two. It's one reason that cycle commuters are less stressed. And thanks to the exercise, which also helps with stress, they arrive at their desks alert and ready to work, enabling them to make better use of the time that they are at work.

Happier, more motivated staff

For employees who participate, the Cycle to Work scheme is an attractive perk that boosts morale as well as health. GlaxoSmithKline did a survey of staff who got a bike through the scheme: 73% said that they were more motivated and 74% thought they were more productive.

Given that there's no charge for employers to set up Cyclescheme, the 'cost'-benefit equation is fantastic. Compare it to a staff Christmas party, for example, where there's a significant initial cost that can be compounded by hangover-induced sick days…

It's environmentally friendly

Encouraging staff to cycle to work instead of driving demonstrates a sense of social responsibility and environmental awareness. A report by the European Cyclists' Federation showed that cycling instead of driving saves at least 250g of CO2 per mile (21g versus 271g), while cycling instead of taking the bus saves around 80g of CO2 per mile (21g versus 101g). In global terms, more staff cycling brings incremental benefits. Locally, these benefits can quickly become apparent. More people cycling to work in a small area means less congestion, less air pollution, and less noise pollution for people who live and work there. Not only is this helpful, it's good PR for the company.

It's dead easy to set up

This is the fact that should seal the deal: your employer can sign up to Cyclescheme in 5 minutes flat. The details are here: here Once they've completed this, they'll be up and running the next day. Overseeing the scheme thereafter is easy because Cyclescheme handle the details, so your employer isn't burdened with unnecessary administration.

You can invite your employer to sign up to Cyclescheme right now: here all you need is a couple of minutes and the email address of your boss, line manager or human resources manager.



Alternatively if you would like more information on either the Cycle to Work scheme or the service that Cyclescheme Ireland provide you can email our helpdesk: with any questions you have or to request a brochure. 

We look forward to hearing from you! 


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